How to Set Up Your Teacher Data Binder

Data Binders are a great way to incorporate student accountability and independence. In this post, I’m going to cover how to set up the Teacher Data Binder. I’ll keep this short and sweet because the majority of the data binder setup should be on the student side. After all, the goal is to get students involved so they are accountable and have ownership over their learning!

You can read more about how to set up the student data binder here.

Image showing pages from student and teacher data binder.

What Is the Purpose of a Teacher Data Binder?

The main purpose is to have data on the whole class. I would use this when planning whole class and small group instruction, making goals, or analyzing data for RTI. MOST individual student data goes in student notebooks. Therefore, when it comes to IEP, RTI, or parent conferences, I would mainly use the STUDENT binder.

Five Tips for Organizing Teacher Data Binders

1. Separate Subjects

When I first started teaching, I had one massive binder with EVERYTHING in it. It became overwhelming to find anything I needed, not to mention to transport the binder anywhere. I quickly realized it is MUCH easier to separate. When I taught all subject areas, I had one language arts binder that had reading and writing data and one math and science binder. This made it so much easier to use the binder in my daily teaching.

2. Calendars

My teacher data binder housed multiple calendars. I always had one overall calendar with important dates at the beginning. I also kept smaller student conference calendars in the binder. This way, I could track which students I was conferring with and how often.

3. Small Group Notes

I kept all small group notes in my binders. This was really the largest part of my binder. I’m a HUGE advocate of small group instruction. I had phonics small group notes, guided reading small groups, strategy groups, and math groups. The notes are fairly simple and consist of student names and a short note section to jot down comments on each student.

4. Whole Class Data

Most of the data in my teacher binder was whole class (with the exception of IEPs and RTI data and notes). Many of my graphs and charts aligned to what my students tracked in their own binders. I tracked class data for reading level, fluency, stamina, and math facts.

5. Track Your Data With Your Students

It may sound like a lot to keep up with. But it’s not once you get in the routine! Don’t look for the data on your own time. Do it with your students! When it is time for your students to graph their stamina, pull out your graph to mark their progress, as well. When you have student conferences and complete running records, graph students’ fluency and reading levels right alongside them!

Setting Up Your Teacher Binder

Here is a video to help you through the setup process.

Don’t Have Student & Teacher Data Binders?

Whether you’re a seasoned veteran or looking to implement Student Data Binders for the first time, I have student data binders that are ready to print and use. You can check out my Student Data Binders/Success Notebooks HERE!

Stack of success binders for student and teacher data.

Hopefully these tips help you stay organized with your teacher binder- setting both you and your students up for success!

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